How are Your Company Policies and Procedures?

There are a whole range of Occupational Health and Safety Risk Factors that can effect your business that you’re not even aware of. Here’s a few factors that may not be on your risk radar yet.

Social Factors

What social factors affect the overall profitability of your company and its safety record? Many companies hire holiday workers in order to save money. Studies have shown that these younger and less experienced workers are more likely to take risks, less likely to understand your company safety procedures included in the OHS Management System and are more likely to suffer an injury on the job.

Personal and religious beliefs may also play a role in how safety issues are addressed on your work site. If a person’s religion forbids them from working during a specific time of day, this can create a staff shortage that can lead to an incident. If a religion requires a specific head dress that is likely to get caught in complex machinery, address ways to accommodate your staff without exposing them to danger. You also need to add these factors into the different policies and procedures in your WHS Management System.

Technological Factors

If there is technology that can reduce your risk and make it less likely that your company will suffer losses, these factors should be addressed in your Risk Management Plan. There are new products on the market that make it easy to train your staff on proper safety procedures without great expense to the company. Using this technology may mean that you can spend less time and money on training while effectively creating a safe and productive workforce.

Creating the Safety Management Plan

Your safety management plan should include several important elements. First, it should outline who is responsible for creating, designing and implementing the plan. It will also address who is accountable for making sure the plan is followed and carried through.

Secondly, your plan should address how training is to be delivered. If your training program will happen in an in-class setting, the plan should address this. If part of the training will take place online, the plan should spell this out as well.

Finally, the plan should address specific ways of handling situations that may come up in the course of business. This may include how you will handle employee conflict, the procedures for evacuating the building in a fire and steps to take if there is a natural disaster on the work site. If your staff is briefed on these issues in advance, you decrease the likelihood of injuries or fatalities.

The plan should address the needs of a diverse group of staff, from younger, new hires who lack experience to those who have been with the company or in the industry for years. Issues like drug testing, medical emergencies and fire prevention should all be included in your plan and reviewed annually to make sure the policies are up to date.

When it comes to creating a safety and risk management plan for your company, it pays to create a thorough plan that addresses everything you will need to create a safe and productive environment. You can also include components of your SWMS Template as part of the plan, or reference parts of the plan to your company safe work method statements. How you design this plan is ultimately your choice, but the key point to remember is that the plan should be consistent and transparent.

Share your plan with the department managers and your staff in order to ensure that everyone is aware of the company’s procedures. Make sure that you update your plan as often as necessary in order to keep everyone informed.

Tank Manufacturing (2)

Creating A Risk Management Plan Template for Your Company

It’s highly likely that you will never be able to fully prevent every risk from happening in your company, but developing a sound risk management plan will help you to anticipate and minimize the likelihood of risk in your day to day business practices. A risk management plan will act as a road map, helping you to assess the risks to your firm’s profitability and developing strategies to eliminate or diminish these risks. Whether you are seeking to prevent injury, protect against employee theft or simply weather financial storms, start with purchasing a risk management plan template, then customise it and it will help you to deal with whatever comes your way by helping you foresee the dangers and having an action plan in place before the situation even comes into existence.

Creating a Risk Management Plan Template

Create an Assessment and include some other safety tools to manage the risk.

The first element of your risk management template is an assessment of your current risks. You can do this by reviewing past records of incidents within the company. If you’re in construction, ask yourself if your risk management survey deals with risks of injury. A few other things you can do is review past incident records and look for patterns. Look at your current safe work method statement templates for construction work. Interview department managers to get their feedback on what they feel the current level of risk is within the firm. From there, you can create a plan that measures the likelihood of continued incidents and start from there.

Examine all of the factors that lead up to incidents in the past and include them in the assessment. If all of the accidents in the past year occurred with workers who were performing their tasks outside, it is important to note that in your assessment. If, for example, the majority of people injured were seasonal/holiday workers, take note of that pattern as well. Often the time of day, nature of work and environmental factors have a huge bearing on the likelihood of an incident on the work site. This might mean that you may need to purchase a job specific SWMS template and then add any specific control measures  to reduce any risk that was found in your workplace risk assessment.

Financial Risk Management Planning

Creating a template for financial risk management is somewhat different than creating one for safety risk management. While on-the-job injuries certainly create a financial hazard to your company, the templates you create will differ in their content. Financial risk management planning templates should include the following analytical models:

Factors Analysis and Risk Management

These are the factors that will affect your company’s overall performance. It is helpful to include a PETS analysis for each of your company’s departments.

Political Factors

This section of your template will address the political factors that may threaten your company. If there is political unrest in your region, it can affect sales and production. It can also affect hiring, employee morale and turnover. This can, in turn, lead to less invested workers who are more likely to get injured on the job.

Economic Factors

This section will address economic factors that will affect your company’s operations. If your company is suffering from budget setbacks, you will need to find innovative ways to maintain the health and security of your company with fewer resources. Many companies cut back on safety equipment or hire temporary workers when there are economic threats to the business which is probably not the wisest thing to do. If you are having a hard time with cash-flow and don’t have the funds right now to employ a safety consultant, then consider buying a safe work method statement template and then adjust it yourself. You’ll save money and it will still do the job, provided you add any required specifics. Include a section in your assessment that addresses these concerns.


Sharpen Your Mind – A Business Blog for Learners